Full-Day Corporate Headshots On Location: Complete Guide for Businesses
Learn how an on-location full-day corporate headshot session works, what to expect, how to prepare your team, and how businesses benefit from consistent professional portraits.
The Complete Guide to a Full-Day, On‑Location Corporate Headshot Session
When your company needs updated headshots for the entire team, an on‑location corporate headshot day is the most efficient, professional, and brand-consistent solution. Instead of coordinating individual appointments or asking employees to travel to a studio, a full‑day on‑site session brings the photographer, lighting, and professional expertise directly to your office.
Below is a comprehensive guide you can share with your team, HR department, or leadership to make your next corporate headshot day smooth, organized, and impactful.
Why Choose an On‑Location Corporate Headshot Day?
A full‑day, on‑site setup offers several advantages:
1. Consistency Across the Team
Every employee is photographed with the same background, lighting, and style, resulting in a unified brand image.
2. Convenience for Your Staff
Employees simply step away from their desks for a few minutes. No travel, no rescheduling, no hassle.
3. Efficient and Scalable
With the right setup, a photographer can typically photograph 30–70 people in a single day.
4. Improved Company Image
Strong, professional headshots elevate your website, LinkedIn pages, press features, and marketing materials.
What a Typical Full‑Day Setup Includes
A professional corporate headshot photographer will bring everything needed to create studio-quality images at your location.
Lighting & Equipment
Studio strobes or continuous lighting
Softboxes or umbrellas for flattering light
White, gray, or branded background options
Professional camera + lenses
Space Requirements
Most companies can host a headshot day with:
A 10x12 ft conference room or open area
Access to outlets
A small waiting area for the next employees
How to Prepare Your Team for Headshot Day
Preparation ensures employees feel confident and look their best.
1. What to Wear
Solid colors work best
Avoid busy patterns or logos
Choose colors that complement your brand
Bring a backup outfit if unsure
2. Grooming Tips
Hair should be neat and styled
Men should trim or shave as preferred
Light, natural makeup is recommended
Avoid shiny moisturizers (they reflect light)
3. Accessories
Keep jewelry minimal and clean
Glasses are fine — clean lenses!
Bring any company-branded attire if needed
What the Day Looks Like (Step-by-Step)
Here’s a typical timeline for a full-day corporate session:
1. Setup (10-20 minutes)
Photographer arrives, loads in equipment, tests lighting, and prepares the shooting area.
2. Individual Sessions (3–6 minutes each)
Each employee steps in for:
A quick posture and pose adjustment
A series of headshot angles
3. Breaks & Flex Time
Natural pauses help employees who arrive late, need touch-ups, or prefer retakes.
4. Wrap-Up & Breakdown
Photographer packs equipment and confirms delivery times.
What’s Included After the Photoshoot
Depending on the package, your company typically receives:
✔ Fully Retouched Final Images
Blemish removal
Skin smoothing (natural)
Color correction
Stray hair cleanup
Background cleanup
✔ Individual Files for LinkedIn
Optimized for social media and professional profiles.
✔ Consistent Cropping & Branding
Perfect for your website’s team page.
✔ Optional Team Group Photo
If requested, a group portrait can also be arranged during the session.
Tips for HR & Office Managers to Keep Everything Smooth
A little preparation goes a long way.
1. Create a Sign‑Up Schedule
Use Google Sheets, Calendly, or internal scheduling tools.
2. Send a Reminder the Day Before
Include clothing tips, directions to the shooting area, and timing.
3. Keep a Mirror or Grooming Station Nearby
Employees appreciate a place to adjust hair or collars.
4. Encourage Employees to Relax
A good photographer will guide expression, posing, and posture.
How to Make the Most of Your New Corporate Headshots
Once delivered, your company can use the images in many ways:
Website "Meet the Team" page
Press releases & speaking engagements
LinkedIn updates for all team members
Company brochures & proposals
Badges, directories, and internal profiles
Final Thoughts
A full-day, on-location headshot session is one of the most efficient branding investments your company can make. With professional lighting, a streamlined process, and preparation tips for your team, you’ll end up with a polished, cohesive set of images that strengthen your company’s identity across every platform.
LETS START PLANNING
For on location sessions in action, click on the blogs below.
The Complete Guide to Planning a Branding Photoshoot
The Complete Guide to Planning a Branding Photoshoot (With a Client Checklist)
A branding photoshoot is one of the most powerful investments you can make in your business. Whether you're a coach, creative, real estate agent, barber, or CEO, the right visuals can immediately increase trust, increase perceived value, and help you stand out in a crowded market.
But most people don’t know how to prepare and that’s where this guide comes in.
Below is everything your clients need to know to plan a successful branding session, plus a step-by-step checklist they can save and use.
Why Great Branding Photos Matter
Before the checklist, it helps to understand why these photos are so valuable:
People decide if they trust you in 0.05 seconds
Consistent visuals can increase revenue by up to 23%
Your headshot is often someone’s first impression of you
Branded images make your website, social media, and ads look professional instantly
A great branding session creates images that tell your story, build trust, and align your visuals with your message.
How to Plan Your Branding Photoshoot
1. Define Your Goals
Before the camera comes out, you should know:
Who is your target audience?
What emotion do you want them to feel?
Where will these photos be used? (website, LinkedIn, Instagram, ads, product packaging)
What message do you want the visuals to communicate?
This shapes everything — outfits, props, lighting style, colors, expressions, and backgrounds.
2. Build Your Brand Mood Board
Mood boards help clarify direction. Include:
Photo style (clean, moody, vibrant, corporate, lifestyle)
Color palette (your brand colors)
Example headshots or poses you connect with
Props, outfits, or locations you want included
Competitor or industry inspiration
3. Choose Outfits That Match Your Brand
Pick 3–5 outfits that represent your personality and industry.
Tips:
Avoid loud patterns
Choose brand colors or neutrals
Bring layers (jackets, blazers, sweaters)
Make sure everything fits well
Steam or iron your clothes the night before
Don’t forget accessories: watch, jewelry, glasses
Outfits should look like the best version of your everyday professional self.
4. Select Meaningful Props
Props help tell your story visually.
Depending on your business, bring:
Laptop, notebook, phone
Tools of your trade (camera, makeup kit, drafting tools)
Product samples
Coffee mug, bag, planner
Books that match your industry
Branding elements (logos, packaging, merch)
Props shouldn't clutter — they should enhance.
5. Choose Your Locations
You can choose:
✔ Studio
Best for clean, controlled, consistent images.
✔ Lifestyle (office, café, workspace)
Adds personality and storytelling.
✔ Outdoor
Great for natural light and approachable visuals.
Your photographer can help choose what suits your brand.
6. Prepare Your Look
Grooming:
Men: trim beard, fresh haircut 2–5 days before
Women: light makeup touch-up or full glam (your style)
Nails clean and simple
Hydrate the day before
Don’t try new skincare right before the shoot
Sleep:
A good night’s rest matters more than people think.
7. Plan Poses Ahead of Time
No one needs to be a model — but having ideas ready helps.
Poses can include:
Confident seated posture
Hands-in-pockets standing
Walking shots
Smiling, serious, and “thinking pose”
Working at a desk
Lifestyle interactions
Your photographer will guide you, but inspiration helps.
The Official Branding Photoshoot Checklist
Some photographer take offence when you come with ideas, props, and a plan. That never made sense to me. You want what you want and my job is to bring that to life with my skill.
✔ 1. Goals
What message am I communicating?
Where will these images be used?
✔ 2. Mood Board
Photo style
Colors
Example poses
Inspiration images
✔ 3. Outfits (3–5 options)
Tops
Bottoms
Shoes
Accessories
Layers
Undergarments
Jewelry
✔ 4. Props
Laptop
Notebook
Tools/products
Branding items
Personal items (mug, bag)
✔ 5. Grooming
Hair
Nails
Makeup
Skin
Rest & hydration
✔ 6. Logistics
Confirm location
Confirm start time
Pack outfits & props
Steam clothes
Bring water and snacks
Final Tips Before Your Session
Arrive early so you feel unrushed
Bring music you like — it helps energy
Relax and breathe — your photographer will pose and guide you
Remember: the shoot is about telling your story
Need Help Planning Your Shoot?
If you want images that match your personality, industry, and business goals, I guide you through every step — from mood boards to posing.
Telling a Story with Photography
Photography for most is just taking out a cell phone, capturing a cute image, and leaving it on your phone until you get a new phone and never see that image ever again. I’m guessing you’re clicking on my page because you want something more. I can definitely help you with that.
Lets start with the easiest, most beautiful journey you will ever take, CHILDBIRTH. This is my favorite story to tell. I know how beautiful this story is because the next group of photos are of my family. Freezing these moments and mounting them on a wall will take you back to the way you felt when you were taking that journey. Lets do it the right way.
For my corporate followers, you can tell a story too. Professionalism! It’s a simple story to tell, but it is also a very important one. Headshots are your clients’ first impression of you. Professional, uniform, and charismatic makes for a great first impression.
Whether you would like more information or you are ready to book, click on the button below.
Graffiti Session
Whenever I’m photographing an older child, 12-17, I offer different locations for different moods. Clients usually chose something woodsy or something on the Hudson River. I’ve always mentioned urban or graffiti but clients usually had shorter sessions and opted with the “prettier” settings. I finally found a client who chose an extended session and wanted one of the settings be a graffiti backdrop.
Anyone who knew me during college knows my thesis was a book on graffiti so I obviously had a ball. Do you want to be my next subject to photograph underneath the Holand Tunnel entry bridge?
Winter Wonderland
Tips for your next winter session
If you are brave enough to take pictures in the dead of winter, here are some tips you should know.
Wear Layers
The session below was 17 degrees when we started photographing. The best thing to do is wear layers. Thermals for your legs, thick socks or 2 pair, snow boots, and long sleeves with a thick sweater looks great and you might not even need a coat.
Extras
Bring extras. Extra hats and extra gloves will give your session different looks. It will also keep you warm if you take pictures playing with the snow. Sneak some hand warmers in there too.
Move
Shivering is your body’s way of keeping you warm. The more you move , the warmer you will be. This can serve two purposes: keep you warm and make your images more fun. Running, jumping, and dancing puts a smile on anyone’s face.
Telling a Story
Photography for most is just taking out a cell phone, capturing a cute image, and leaving it on your phone until you get a new phone and never see that image ever again. I’m guessing you’re clicking on my page because you want something more. I can definitely help you with that.
Lets start with the easiest, most beautiful journey you will ever take, CHILDBIRTH. This is my favorite story to tell. I know how beautiful this story is because the next group of photos are of my family. Freezing these moments and mounting them on a wall will take you back to the way you felt when you were taking that journey. Lets do it the right way.
For my corporate followers, you can tell a story too. Professionalism! It’s a simple story to tell, but it is also a very important one. Headshots are your clients’ first impression of you. Professional, uniform, and charismatic makes for a great first impression.
Whether you would like more information or you are ready to book, click on the button below.