Full-Day Corporate Headshots On Location: Complete Guide for Businesses
Learn how an on-location full-day corporate headshot session works, what to expect, how to prepare your team, and how businesses benefit from consistent professional portraits.
The Complete Guide to a Full-Day, On‑Location Corporate Headshot Session
When your company needs updated headshots for the entire team, an on‑location corporate headshot day is the most efficient, professional, and brand-consistent solution. Instead of coordinating individual appointments or asking employees to travel to a studio, a full‑day on‑site session brings the photographer, lighting, and professional expertise directly to your office.
Below is a comprehensive guide you can share with your team, HR department, or leadership to make your next corporate headshot day smooth, organized, and impactful.
Why Choose an On‑Location Corporate Headshot Day?
A full‑day, on‑site setup offers several advantages:
1. Consistency Across the Team
Every employee is photographed with the same background, lighting, and style, resulting in a unified brand image.
2. Convenience for Your Staff
Employees simply step away from their desks for a few minutes. No travel, no rescheduling, no hassle.
3. Efficient and Scalable
With the right setup, a photographer can typically photograph 30–70 people in a single day.
4. Improved Company Image
Strong, professional headshots elevate your website, LinkedIn pages, press features, and marketing materials.
What a Typical Full‑Day Setup Includes
A professional corporate headshot photographer will bring everything needed to create studio-quality images at your location.
Lighting & Equipment
Studio strobes or continuous lighting
Softboxes or umbrellas for flattering light
White, gray, or branded background options
Professional camera + lenses
Space Requirements
Most companies can host a headshot day with:
A 10x12 ft conference room or open area
Access to outlets
A small waiting area for the next employees
How to Prepare Your Team for Headshot Day
Preparation ensures employees feel confident and look their best.
1. What to Wear
Solid colors work best
Avoid busy patterns or logos
Choose colors that complement your brand
Bring a backup outfit if unsure
2. Grooming Tips
Hair should be neat and styled
Men should trim or shave as preferred
Light, natural makeup is recommended
Avoid shiny moisturizers (they reflect light)
3. Accessories
Keep jewelry minimal and clean
Glasses are fine — clean lenses!
Bring any company-branded attire if needed
What the Day Looks Like (Step-by-Step)
Here’s a typical timeline for a full-day corporate session:
1. Setup (10-20 minutes)
Photographer arrives, loads in equipment, tests lighting, and prepares the shooting area.
2. Individual Sessions (3–6 minutes each)
Each employee steps in for:
A quick posture and pose adjustment
A series of headshot angles
3. Breaks & Flex Time
Natural pauses help employees who arrive late, need touch-ups, or prefer retakes.
4. Wrap-Up & Breakdown
Photographer packs equipment and confirms delivery times.
What’s Included After the Photoshoot
Depending on the package, your company typically receives:
✔ Fully Retouched Final Images
Blemish removal
Skin smoothing (natural)
Color correction
Stray hair cleanup
Background cleanup
✔ Individual Files for LinkedIn
Optimized for social media and professional profiles.
✔ Consistent Cropping & Branding
Perfect for your website’s team page.
✔ Optional Team Group Photo
If requested, a group portrait can also be arranged during the session.
Tips for HR & Office Managers to Keep Everything Smooth
A little preparation goes a long way.
1. Create a Sign‑Up Schedule
Use Google Sheets, Calendly, or internal scheduling tools.
2. Send a Reminder the Day Before
Include clothing tips, directions to the shooting area, and timing.
3. Keep a Mirror or Grooming Station Nearby
Employees appreciate a place to adjust hair or collars.
4. Encourage Employees to Relax
A good photographer will guide expression, posing, and posture.
How to Make the Most of Your New Corporate Headshots
Once delivered, your company can use the images in many ways:
Website "Meet the Team" page
Press releases & speaking engagements
LinkedIn updates for all team members
Company brochures & proposals
Badges, directories, and internal profiles
Final Thoughts
A full-day, on-location headshot session is one of the most efficient branding investments your company can make. With professional lighting, a streamlined process, and preparation tips for your team, you’ll end up with a polished, cohesive set of images that strengthen your company’s identity across every platform.
LETS START PLANNING
For on location sessions in action, click on the blogs below.
Boost Your Business with Professional Headshots & Product Photography
Boost Your Business with Professional Headshots & Product Photography
In today’s highly competitive market, making a great first impression is crucial to the success of your business. One effective way to achieve this is by investing in professional headshots and product photography. In this blog post, we’ll explore the numerous benefits of using high-quality images to showcase your brand and products.
Professional Headshots: Putting a Face to Your Brand
Professional headshots are an excellent way to introduce yourself and your team to potential clients and partners. These images reflect the personality and professionalism of your business, and here are some of the key benefits:
Build trust and credibility: A polished and well-presented headshot conveys the message that you’re an expert in your field, making it easier for clients to trust and invest in your products or services.
Enhance your brand image: Consistent, high-quality headshots across your team create a cohesive and visually appealing brand image that sets you apart from the competition.
Boost engagement on social media: Adding a professional headshot to your social media profiles humanizes your brand and encourages people to engage with your content, fostering valuable connections with your audience.
Product Photography: Showcasing Your Offerings
In the age of online shopping, high-quality product photography is a powerful tool to attract customers and boost sales. Here’s how professional product photos can make a difference:
Boost your conversion rate: High-quality images that accurately represent your products can influence purchasing decisions and increase your conversion rate.
Reduce product returns: Detailed and accurate images help customers make informed decisions, reducing the likelihood of returns and improving customer satisfaction.
Strengthen your brand identity: Consistent and visually appealing product photography reinforces your brand’s style and aesthetic, creating a memorable impression on potential customers.
Investing in Professional Photography: A Smart Business Move
Professional headshots and product photography are essential components of a successful branding strategy. By investing in high-quality images, you can showcase your business in the best possible light, build trust with potential clients, and ultimately increase your bottom line.
To take your business to the next level, consider partnering with GR Design & Photography for professional headshots and product photography services. Our experienced team specializes in creating stunning images that highlight the unique strengths of your brand. Contact us today to get started!
Who needs a headshot?
WHO NEEDS A HEADSHOT?
First I’ll explain and then I’ll ask. Headshot- n. a photograph of someone's face, especially a promotional photograph of a model, actor, or author. This definition is somewhat dated. With the importance of social media, everyone putting themselves out there needs one.
Entrepreneurs - You’re starting from scratch and people want to know who you are. People respond to visuals much more than just some bio. Putting your best foot forward is key when networking and doing the leg work to promote your business.
Professionals- Doctors, lawyers, and real estate agents are constantly promoting or being printed in some amazing newsletter, magazine, or newspaper for the amazing work they do.
Social Media Influencers- Content is king when it comes to social media and when it comes to visuals, Instagram is the kingdom. Headshots, glamour shots, and behind the scene shots are currency. LinkedIn is becoming a close 2nd, if not more important, for headshots.
Now I ask again… Who needs a headshot?
Full day rates, half day rates, and individual headshots are available.
Questions about headshot sessions email me at gonzalo@grdesignphoto.com (link below).
What to expect in a photo session.
Yes i know a lot of you reading this already had an amazing session with me. This blog is for that new client you’ve sent my way. I love word of mouth referrals btw. Photoshoots can be extremely daunting. What do you wear? Should you shoot indoor vs outdoor? Do you even know what you don’t know? This is where a good photographer (like me) comes in.
First off… RELAX. Even if our session is a total disaster in your eyes, I usually get a few salvageable images. There was pregnancy announcement session where the big brother wouldn’t stop crying. I had him hold a sign and made it seem he was upset about possibly getting a sister. Even if it is a total disaster, there’s always a reshoot.
What do I wear? Dress up! Look your best. If it’s a group, wear matching colors. For example the whole family wears a white top and blue jeans. Make sure it’s neat. My goal is you love the images so much you buy a huge print and hang it in your living room to enjoy forever.
Bottom line is if you arrive knowing what to expect and how to prepare for a photo session, you will be comfortable not to worry out the things you can’t control. Be in the moment. Have fun. It’ll show in your images
My two most frequently ask sessions are maternity and headshots. I hope these links calm your worries.
Who needs a headshot?
WHO NEEDS A HEADSHOT?
First I’ll explain and then I’ll ask. Headshot- n. a photograph of someone's face, especially a promotional photograph of a model, actor, or author. This definition is somewhat dated. With the importance of social media, everyone putting themselves out there needs one.
Entrepreneurs - You’re starting from scratch and people want to know who you are. People respond to visuals much more than just some bio. Putting your best foot forward is key when networking and doing the leg work to promote your business.
Professionals- Doctors, lawyers, and real estate agents are constantly promoting or being printed in some amazing newsletter, magazine, or newspaper for the amazing work they do.
Social Media Influencers- Content is king when it comes to social media and when it comes to visuals, Instagram is the kingdom. Headshots, glamour shots, and behind the scene shots are currency. LinkedIn is becoming a close 2nd, if not more important, for headshots.
Now i ask again… Who needs a headshot?
Full day rates, half day rates, and individual headshots are available.
Questions about headshot sessions email me at gonzalo@grdesignphoto.com (link below).